Home/Who we build it for/Medical & therapy practices
Software for practices running across several sites
Urgent care across five or more sites, dental across three offices, behavioral health with a dozen clinicians, ABA and speech across counties, a rehab facility with a hundred and twenty beds. The clinical systems generally exist. What is usually missing is everything around them.
How it usually works today
- Scheduling and recall handled differently at each site.
- Insurance verification chased by hand, and sometimes after the appointment.
- Caseloads tracked in a spreadsheet per clinician.
- Billing consistency varying by whoever is doing it that week.
- Compliance documentation assembled when somebody asks for it.
What replaces it
- One scheduling and recall process across every site.
- Verification tracked as a step with a state, not a task somebody remembers.
- Caseloads visible across the practice, not per clinician.
- Billing that follows the same rules wherever the visit happened.
- Documentation that is current because it is produced as work happens.
The gap is usually between the clinical system and the office
Practices at this size almost always have clinical software already, and replacing it is rarely the right advice. The work sits in the joins — intake, verification, scheduling across sites, staff compliance, the reporting a funder or a state programme asks for. Those are the parts that are still spreadsheets, and they are the parts that scale badly as sites are added.
Multi-state and fiscal-intermediary work
Some of these operations carry a genuinely heavy administrative load — behavioral health with clinics, residences and foster care across states; an autism school acting as a fiscal intermediary; developmental-disability residences with day hab and respite. The reporting obligations there are not a side effect of the work, they are a large part of it, and building for them directly is usually worth more than any clinical feature.
What we do not do
We are not a clinical records vendor and we do not advise on clinical systems or coding. We build the operational layer around them. If what you need is a different EHR, we will say so.
Tell us what your business runs on.
We start by drawing how the work actually moves through your business. That drawing is yours whether or not you build with us.
Draw my systemOpen the live demo