An established organization kept its books in QuickBooks Desktop and spent hours every week chasing payments by hand. The books stayed exactly where they were. FlexAR now handles everything around them.
Client An established organization that bills its customers directly
Every bill went out by hand. Somebody had to know who owed what, put the bill together, send it, and then remember a week later that it still hadn't been paid.
It worked, because one person carried it. Which is another way of saying it stopped whenever that person was busy, away, or looking at something else. Replacing the accounting package was never on the table: the books live in QuickBooks Desktop and the bookkeeper knows it well.
Invoices go out by text with a link to pay. Reminders follow on a schedule, and a reply lands in the same thread the office already has open.
The assistant reads the business's own invoices and messages. It answers questions and drafts messages, and a person approves anything before it is sent.
An invoice reaches the customer as a text message from the organization's own number, with a link to see it and pay it. What has been billed and what has been paid is one list, not somebody's memory. It runs under their name, in their own account, and they own the code and the information outright.
There is a report button inside the system. Somebody says what's wrong in their own words and it reaches us with the context already attached. We read the report against the actual code, and the office sees the change running on their own information before it goes live. That loop is how most changes to this system now happen.
The demo runs on an invented company's invoices, so you can open anything without looking at a real customer's account.
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We'll look at how you work, show you where time and money leak, pick the first piece worth building, and show you what it would look like. A first conversation costs nothing. A real person replies within one business day.
