Software for transport, dispatch and logistics
A coach fleet running daily school routes plus charters, a same-day courier, a freight broker running truckload and refrigerated work — the common problem is that dispatch happens in real time and billing happens weeks later, from records made in a hurry.
What it looks like today
- Daily routes and charters scheduled on a board and communicated by phone.
- Driver assignments and hours tracked separately from the work.
- Billing to schools and districts assembled from run sheets at month end.
- A change in the morning taking an hour to reach everyone.
- No clear record of what actually ran versus what was planned.
What replaces it
- One dispatch view for routes and charters together.
- Driver scheduling attached to the work rather than kept alongside it.
- Billing derived from what actually ran.
- Changes that propagate as soon as they are made.
- A record of the day that exists without anybody writing it up.
See what this would look like in your business.
Tell us how the work runs today. We'll show you where it leaks and what we would build first, at a fixed price. The first conversation costs nothing.
Billing institutions is its own problem
Billing schools and districts is not like billing a customer. The contract terms, the period, the documentation expected and the approval chain are all different, and getting paid depends on the paperwork matching what was agreed. Deriving that from dispatch records rather than reconstructing it is where most of the value sits.
The plan and the day
Dispatch software earns its place by recording what actually happened, not by producing a better plan. The plan changes; what matters afterwards is an accurate record of the change. That record is what billing, payroll and any dispute all depend on.
Questions
Questions about Transport & logistics
Something else? Ask in the form below, or call (848) 285-5243.
What software does a bus company or courier need?
A dispatch board that is live during the day, and billing that is built from what actually ran: the routes, the trips, the waiting time and the extras. That way nothing that ran goes unbilled because the record was made in a hurry.
Can it bill schools and institutions?
Yes. Institutional billing often needs its own formats, purchase orders and monthly statements, and the system can produce them from the trips recorded on the day, so nothing is rebuilt from a driver's notes.
Does it work on drivers' phones?
Yes. Drivers see their route and changes on a phone and record stops, delays and proof of delivery as they go, so the office sees the day as it happens.
Related
Start a conversation
Tell us how your business runs. We'll show you what we'd build.
We'll look at how you work, show you where time and money leak, pick the first piece worth building, and show you what it would look like. A first conversation costs nothing. A real person replies within one business day.